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How Does a Virtual Office Space Work and Help Your Business Grow?

Virtual office space have revolutionized the modern work environment, offering flexibility and efficiency like never before. But how exactly does a virtual office work? This article explores the ins and outs of virtual office spaces, detailing how they operate and the benefits they bring to businesses of all sizes. Whether you’re a startup looking for a cost-effective solution or an established company aiming to expand your reach, understanding the mechanics of a virtual office can unlock a world of possibilities for your business.

What is a Virtual Office Space?

What is a Virtual Office SpaceWhether you are working from home, are on the road for meetings, located out of the metro area, interstate, or even overseas, a virtual office can assist you in managing your business. A virtual office can contribute a variety of business services enabling your business to work more efficiently, and remotely. These are three types of virtual offices that can benefit your business.

  1. Virtual Business Address

A membership with a virtual business address allows you to use a commercial business address for your website, business cards, and other communications. You will be able to receive mail at this address. Any mail or parcels received will be kept securely until collected or forwarded to your nominated address.

  1. Virtual Receptionist

Never miss a phone call. A virtual receptionist will answer all your calls in your company name and script. Save time and focus on the things that matter.

  1. Virtual Office Space

A virtual office combines both business address and phone answering services. This type of virtual office will take some administrative hassle away from you so you can focus on your clients and grow your business.

Read More about 5 Things to Consider When Selecting a Virtual Office Space

The benefits of Having a Virtual Office

The benefits of Having a Virtual OfficeVirtual officing started in 1973 and was a combination of services that constitute what we know as a ‘virtual office’ today. It started as an ‘off-site tenant program’ that allowed attorneys who wanted office, meeting, and secretarial services, without the need to pay for the rent of an office.

In the September 1983 issue of the American Way magazine, journalist Chris Kern referenced the term ‘virtual office’, describing the possibility of doing business while on the go, closely associated with technology advancements. Whether you are on the go or like to stay home to run your business there are many benefits to having a virtual office.

  1. Lower your overheads

Save yourself the cost of establishing a physical office and lower the expenses of managing your business. You can pass your cost savings on to your clients and be more competitive or have more money available to invest in your business. Managing your cost wisely will positively affect your balance sheet in the long run.

  1. Save Time

A virtual office with mail handling and phone answering service can help you reduce the time you spend on admin tasks without the need to hire a full-time assistant. Make sure you spend your time wisely.

  1. Give credibility to your business

A professional business address and local landline will make your business look more established. You can get a business address in a prime location, no matter where your regular place of work is.

  1. Never miss a phone call

Many business owners and managers spend a lot of time in meetings, on the phone, and traveling for business. On top of that you may now be homeschooling your children as well. By getting a virtual receptionist you can make sure all your phone calls are answered.

You will have a full-time receptionist at your disposal without the need to add a full-time member to your team. Your virtual receptionist will answer your calls in your company name and script, and handle your calls according to your instructions.

  1. Ensure business continuity

No matter where you are, what you are doing your business will be looked after by your virtual office assistant. Your mail and parcels will be received, your phone will be answered and business will continue as usual.

  1. Protect your privacy

If you run your business from home, a virtual business address will help you to protect your privacy. Furthermore, a virtual phone number will help you keep your mobile number private. The softphone app will also allow you to make and receive calls on your smartphone anywhere anytime without sharing your mobile number.

  1. Expand your business

If your main office is based elsewhere, interstate, or overseas, a Melbourne business address will help you to establish your business locally. Your business will seem larger with multiple offices. Local businesses will feel more confident enquiring with you because you have a Melbourne office.

  1. Reduce commute time

Many Australian workers spend an average of 2 – 3 hours getting ready and traveling to work daily. Having a virtual office reduces this time by over half, and the spare time can be spent on being productive and getting a head start on your workload, extra family time, or exercise.

  1. Manage a global business

If your business is based overseas and looking to expand to Australia or you travel a lot for business, a virtual office assistant can help you work in your client’s central time. With many businesses now handling a global network of clients, it can be challenging to always be available when your client wants you to be. A virtual receptionist will make sure inquiries are handled during your client’s normal business hours if they do not align with your own.

Read More about Top 5 Benefits of Having a Prestigious Virtual Business Address

About United Co. Virtual Office Services

United Co. in Fitzroy Reception Area, a person sitting in front of their computer with headphones on and is working on their computer

United Co.’s flexible workspace offers a range of services to support businesses and help them work better. We offer a range of virtual office plans designed to help you establish your business in Melbourne. Our Virtual Office plans include a business address and virtual phone answering service to help you work more effectively while you grow your business remotely. Are you considering to get a virtual office? Learn more about the available virtual office plans by United Co., and grow your business to new heights!